Petty Cash Dashboard
Petty Cash Management
Live overview of your cash fund —
No petty cash fund yet. An administrator must create the opening
cash fund before expenses can be recorded.
Set up Petty Cash Fund →
Opening Cash
—
Initial fund amount
Total Cash Added
—
Approved refills
Total Expenses
—
Approved expenses only
Available Cash
—
Opening + Added − Approved Expenses
Cash In vs Cash Out
Monthly Expenses
Expense by Category
Recent Expenses
Latest 10 expenses
| Date | Category | Paid To | Amount | Status |
|---|---|---|---|---|
Pending Approvals
Awaiting review
Recent Transactions
Latest movements in the ledger
| Date | Type | Description | Cash In | Cash Out | Balance |
|---|---|---|---|---|---|
Petty Cash Fund
Opening balance and fund information
Create Opening Petty Cash
Set the initial cash amount available for day-to-day expenses
Opening Amount
—
—
Available Cash
—
Calculated from the ledger
Cash Added
—
Total approved refills
Approved Expenses
—
Total approved spend
Fund Details
Fund Name
—
Reference
—
Status
Active
Transactions
—
Notes
—
Quick Actions
Balance is always calculated from valid ledger transactions — never edited by hand.
Cash Added History
Add Cash / Refill
Record additional cash put into the petty cash fund
Add Cash
Creates a CASH_IN ledger entry
Current available cash: —
Available Cash
—
After your next refill it updates instantly
Total Cash Added
—
0 refills
Cash Added History
All refills
| Date | Amount | Reference | Added By | Notes | Document | Created At |
|---|---|---|---|---|---|---|
Expense Report
Expenses
All expense records
| Date | Category | Paid To | Amount | Bill No. | Status | Created By | Approved By | Receipt | Actions |
|---|---|---|---|---|---|---|---|---|---|
Add Expense
New expense — submitted for approval before it affects the balance
Available cash right now: —.
This expense starts as PENDING and will not reduce the balance
until an approver accepts it.
Expense Details
All fields marked * are required
How approval works
1. You submit with receipt
Pending
2. Approver reviews
No cash change
3. Approved
Cash reduced
4. Rejected
No cash change
Pending Approval
Review receipts before cash is deducted
Petty Cash Ledger
Petty Cash Ledger
Complete cash movement history
Opening
—
Total Cash In
—
Total Cash Out
—
Balance
—
| Date | Type | Description | Cash In | Cash Out | Balance | Reference | Created By | Status | Receipt |
|---|---|---|---|---|---|---|---|---|---|
Daily Cash Summary
Reports
Daily summary and monthly petty cash report
Daily Cash Summary
—
Opening Balance
—
Cash Added
—
Approved Expenses
—
Closing Balance
—
Day Totals
Transactions—
Expenses paid—
Cash in entries—
Transactions of the Day
| Date | Type | Description | Cash In | Cash Out | Balance |
|---|---|---|---|---|---|
| Pick a date and load the summary. | |||||
Opening Balance
—
Total Cash Added
—
Total Expenses
—
Closing Balance
—
Expense Counts
Total expenses—
Approved—
Pending—
Rejected—
Category-wise Expenses
Approved spend in the month
| Category | Count | Amount |
|---|---|---|
| Load a monthly report. | ||
Expense Categories
Configurable categories
| # | Name | Status | Created At | Actions |
|---|---|---|---|---|
Audit Logs
Every important financial action is recorded
| Date / Time | User | Action | Module | Record ID | Details |
|---|---|---|---|---|---|
Users
Manage roles and access
| User | Role | Status | Joined | Actions | |
|---|---|---|---|---|---|
Settings
Application preferences and rules
Cash Rules
Allow negative balance
When off, an expense can never be approved beyond the
available cash. The approver must refill first.
Currency
Display currency for all amounts
System
App
Petty Cash MS
Storage bucket
petty-cash-receipts
Balance rule
Opening + Approved Cash In − Approved Expenses
Note: Pending and rejected expenses never affect the
available balance. Financial records cannot be edited after approval.